REQUEST FOR PROPOSAL(RFP)-Staff Buses on rental/lease

Greetings from ICRISAT

The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) is seeking 40-seater buses on rental/lease basis for staff transportation from home to office and vice versa with seven numbers of buses(6Nos- 40-Seaters and 1 No- 15 Seater) in different routes as mentioned below. We invite interested vendors to participate in the RFP by providing commercial proposals in sealed bids:

About ICRISAT: The International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) is a non-profit, non-political organisation that conducts agricultural research for development in Asia and sub-Saharan Africa with a wide array of partners throughout the world. ICRISAT is headquartered in Hyderabad, Telangana, India. ICRISAT is a member of the CGIAR System Organization, a global research partnership for a food-secure future.

Scope of work: 

  1. 40-seater buses on rental/lease basis for staff transportation from home to office and vice versa.
  2. Bus routes are mentioned below.
  3. Each bus will be allocated one route for pick and drop off the employees at designated times.

Service Routes are listed below:

  1. Route No. 1: CRIDA Parking, Santosh Nagar via Old Bombay Road to ICRISAT Campus - Approx. 110 km/day
  2. Route No. 2: NSIC Parking at ECIL via Suchitra Circle to ICRISAT Campus - Approx. 90 kms/day
  3. Route No. 3: NSIC Parking at ECIL via Safilguda & Secunderabad Station to ICRISAT Campus - Approx. 96 kms/day
  4. Route No. 4: ICRISAT Campus to Miyapur Metro Station and back - Approx. 60 kms/day
  5. Route No. 5: IIOR Rajendra Nagar Parking via Towlichowki to ICRISAT Campus - Approx. 90 kms/day
  6. Route No. 6: ICRISAT Campus via Shankarpally & Sangareddy to ICRISAT Campus - Approx. 120 kms/day
  7. Shuttle Service: Minibus or Micro Bus (15-seater) - Approx. 150 kms daily, 24/7.

Terms and Conditions:

  1. Buses must be parked on the ICRISAT campus each morning and in designated areas after trips.
  2. Operations will be Monday to Friday, with weekends off.
  3. Daily cleaning will be arranged by ICRISAT.
  4. Fuel filling for all buses should be planned on weekends, or arrangements must be made on the ICRISAT campus.
  5. In case of bus breakdown/repair, the vendor must provide an alternate arrangement.
  6. The vendor must provide all necessary documents such as insurance, fitness certificates, and pollution control certificates.
  7. In case of an accident the vendor is responsible for resolving the issue smoothly.
  8. The maintenance of buses is to be done on the weekends or during holidays.
  9. The ICRISAT-Transport Unit will also maintain the Logbook.

Submission Details:

Download Commercials Template

  • Proposal Deadline: Proposals should reach ICRISAT on or before November 20, 2024, 5.00 PM IST.
  • Charges should be in INR currency and mention applicable taxes if any, and payment terms.
  • Submission Method: Proposals should be submitted in sealed envelopes or by Reliable courier/post by referring to Head-PSDS, ICRISAT, Patancheru. Please mark the Envelope “Confidential” on the top.
  • Contact Person: Veerabrahmachari Vadlamanu, Mob: +91 9000165849, International Crops Research Institute for the Semi-Arid Tropics, Patancheru, Hyderabad.
  • In case of any further questions, please have questions sent via email at veerabrahmachari.vadlamanu@icrisat.org

Thank you for your interest in partnering with us on this project. We look forward to receiving your proposal.